Approve a purchase order

If you have an assigned step in your organization's Purchase orders approval chain, you'll need to decide on the POs that fall in your amount band.

From "My approvals"

If you're a Sourced user, go to My approvals in the menu: there you see every purchase order (and any other process you have configured) waiting on your decision.

From the email

You get an email with the PO's code and a direct link to review it. If you don't have a Sourced account, the link asks for a verification code sent to your own email: enter it and you can then see the detail and decide.

What the screen shows

Header: PO code, originating PR/requisition, department, buyer and supplier.
Items: each item with its quantity and price.
Total: in the PO's original currency and, if different, in your organization's base currency with the exchange rate used.
Quotation comparison: the suppliers who quoted and why the winner won, the same one the buyer saw when awarding.

Amount bands

If the chain has amount bands, you only sign if the PO's base amount falls inside your band; outside your band, that step is resolved by another approver.

Deciding

You can approve or reject, with an optional comment. If you reject, state the reason: the award gets reverted and the buyer sees it to fix and award again.