Spot purchasing
Spot purchasing is Sourced's core flow: you request quotations by email from several suppliers, the AI processes the responses, and you award based on a comparison the system generates automatically. It's designed for the bulk of operational, transactional purchases, around 95% of volume. The whole cycle stays traceable on the platform.
The journey of a purchase request
Creation: you load the items manually, from a file (bulk upload), from your ERP (triage) or via the AI Chat.
Processing: the AI classifies items by category, validates active agreements and proposes suppliers based on category, coverage and history. You confirm or adjust the selection.
Quotation: the requests are sent by email. Each response is processed automatically: prices, lead times, terms, normalized units.
Comparison and awarding: once there are enough responses, the request appears under Pending Awards. You award fully or partially and the purchase orders are generated.
Purchase request statuses
Status | Meaning |
|---|---|
Created | The request exists in the system but the AI hasn't processed it yet. |
Pending approval | Awaiting an approver's sign-off. |
Processing | The AI is classifying items and selecting suppliers. |
Suppliers pending | Quotations sent, awaiting responses. |
Approved | Approved and with quotations sent, awaiting responses. |
Partially awarded | Some items were awarded; others remain open. |
Closed | Completed, with all POs issued. |
Cancelled | Voided by the user. |
Pages in this section
Create a purchase request: the spot purchase form, step by step.
Bulk upload: many requests from an Excel/CSV.
ERP requisition triage: a kanban board for what comes from the ERP.
Tracking purchase requests: history, detail and actions on each request.
Quotations and manual review: how responses are processed and what to do when the AI escalates.
Compare and award: the final decision and the generation of POs.
Purchase orders: post-award tracking.
Item history: historical prices to negotiate better.