Compare and award

Pending Awards brings together the purchase requests that are now ready for a decision: those that have enough quotations to compare, or those where the maximum quotation reception deadline has already passed. Each card summarizes items, suppliers that quoted, potential savings and deadlines. Opening one takes you to the comparison screen, which is the heart of the purchasing decision.

General information

At the very top you see the request's context data: code and title, external ID (if it came from the ERP), delivery address, number of items and number of quotations received.

Currency

A selector at the top right lets you view the entire comparison in each supplier's original currency or converted to any of the currencies enabled for your organization (USD, EUR, ARS, BRL, COP, PEN, depending on your region). When you change it, all prices, totals, equalized totals and charts are recalculated. The exchange rate in effect is shown (e.g. "1 USD = 1,450 ARS").

Unit price comparison

The central table compares item by item across all suppliers:

Columns: ERP line (if applicable), item with its description, quantity, and each supplier's price.
Each supplier's status: an icon indicates whether it quoted in full (✓ green), quoted partially (▲ yellow) or rejected (✕ red).
Lead time per item: color-coded so you can read it at a glance (green for the fastest, red for the slowest, amber in between).
Additional item data: with the Details button you expand, under each item, the internal code, the manufacturer code and the technical specifications.
Supplier attachments: if the quotation includes documents, you open them from the attachment icon in each supplier's header.
Discounts: if a supplier has a global or per-item discount, the original price is shown struck through and the final one in green, with its discount label.
Items already awarded: in partial awards, the items that already have a winner appear marked as Awarded and dimmed.

Edit prices and quantities

With the Edit button you enter editing mode. From there, click the pencil on any cell to correct the price, currency or quantity. The changes are marked as "edited" and applied with Save, which shows how many changes are pending.

Discounts

The Discounts button opens a panel to enter, per supplier, a global discount (to all its items) or per item, as a percentage or a fixed amount. The panel shows the summary of original, final and savings, and lets you clear everything.

Totals per supplier

A summary table consolidates each supplier:

Total: the sum of price × quantity of all items. If it quoted only some, it notes "Partial (X/Y items)". When you view in a converted currency, the total in the original currency is also shown.
Equalized Total: adjusts the total according to the payment terms so that the amounts are comparable to each other, given that a payment at 30 days does not have the same value as one in cash or in advance.
Payment terms: the term reported by the supplier (e.g. "Net 30", "Cash", "Advance").
Lead time: a single value, a range (minimum to maximum) or a specific date depending on what was quoted.
Internal approval: each supplier's approval status, with the approver's name and comment.

Scorecard

The scorecard scores suppliers on four criteria with a default weight that you can adjust:

Price: 40%
Lead time: 20%
Technical compliance: 30%
Reliability: 10%

Each criterion has a weight slider (the weights are renormalized to sum to 100%) and a lock to fix it while you adjust the rest. The scores table gives a grade from 0 to 5 per criterion, calculates the weighted total and ranks suppliers with a color (green for #1, fading toward red). A radar chart overlays all suppliers across the criteria.

With Generate with AI the system fills in the scores and writes a supplier recommendation (editable). You can also reset to the default values and save the scorecard. When a request has already been awarded, the scorecard switches to audit mode: it marks the awarded supplier and raises whether the decision matches the AI's analysis, for traceability.

The scorecard is enabled when there are complete quotations; partial quotations are excluded and the reason is stated.

Savings and price history

When an item matches previous purchases, Sourced shows the savings analysis:

Nominal savings: historical price vs. price quoted today.
Real savings: the same, but adjusted for inflation (brings the historical price to today's value). An indicator shows green if you beat inflation.
Average inflation applied and coverage (how many items have history).
An expandable table details, item by item, historical price, current price, applied inflation, adjusted historical price and nominal and real savings (normalized to the target currency).

From the history card you can open the full detail of the previous purchases that matched.

Taxes (Brazil)

For Brazil-based organizations an extra section is shown with the tax breakdown and the net price of each supplier.

Chart and item cards

A price comparison chart plots the unit price of each item across suppliers. Further down, a grid of item cards shows, for each one, the price and lead time of each supplier.

Internal approvals

With Request internal approval you ask for the approvers' sign-off before awarding: you choose suppliers, deadline and comments, and the system sends them the request by email. The overall status (approved / rejected / pending) appears in a banner and per supplier in the totals table, with the approver's name and response.

Award

Full award: a single supplier takes all the items (Award all button in its row).
Partial award (split): you split the items among several suppliers. A modal opens where, item by item, you assign which supplier each one goes to (the cheapest price of each item appears highlighted in green). The summary indicates how many items you assigned and how many POs will be generated.

Choose the winner per item or for the whole request.
If your organization has PO review enabled, before generating the order a step appears to edit its data (terms, freight, taxes, lead time, notes), per PO in the case of a split.
Confirm. The purchase orders are generated.
Notify the non-awarded suppliers: a modal proposes the notice (configurable template) for the suppliers that quoted and did not win. It is optional but recommended: it takes care of the relationship for next time. No notification is sent to the awarded suppliers.

Large purchases can take a while; if an award is slow, check the result in Purchase orders.

Export

Download PDF: generates the full comparison ready to print or share.
Download Excel: exports the comparison with prices, discounts, history, exchange rate and taxes.

Statuses and special cases

Tender in progress: if the deadline has not yet passed, a banner warns that the comparison is partial.
Incomplete quotation: partial ones are marked and left out of the scorecard.
No quotations: if no one responded, you can relaunch the request to more suppliers.
Partially awarded: the items already awarded are marked and the rest remain available for a decision.

The generated orders are tracked from Purchase orders.