POs, shipping notices and invoices
The three operational inboxes in Accounts Payable follow the cycle of each order: issuance, shipment and invoice.
Purchase orders
The listing for accounting, with search and filters by status and supplier. It's the reference against which shipments and invoices are validated.
Shipping notices (ASN)
When the supplier ships, the notice appears in this inbox with carrier, tracking number, estimated date and quantities per item. It can include attachments such as a delivery note or packing list.
Status | Meaning |
|---|---|
Sent | The supplier sent it; pending your acknowledgment. |
Received | You confirmed receipt of the goods. |
Accepted / Rejected | Result of the inspection of what was received. |
Invoices
Invoices arrive uploaded by the supplier from their portal: they upload the PDF, the AI extracts the number, dates, tax IDs, items, withholdings and totals, and the system validates the document (in Argentina against ARCA/AFIP) and performs the three-way match invoice ↔ PO ↔ ASN.
Status | Meaning |
|---|---|
Sent | Uploaded by the supplier, pending review. |
Under review | Your team is checking it. |
Approved | Validated; it continues through the payment workflow. |
Rejected | Returned with a reason; the supplier can correct it and resend. |
Paid | Settled. |
When rejecting, the reason is mandatory and opens a conversation with the supplier.
The differences from the three-way match (quantities, prices) are flagged so you can decide based on data.