Track my requisitions

Track my requisitions

Under Requisitions → My requisitions you see all your requests with their code, priority, status and needed-by date. Open any of them for the detail.

The timeline

Each requisition has its own timeline, with the milestones it goes through:

• Submitted: registered and its workflow started.
• Pending approval: waiting on an approver's sign-off (if your organization set up an approval workflow for requisitions; otherwise this step is skipped).
• Returned for changes: it came back with comments; fix it and resubmit it.
• Resubmitted: you sent it again with the corrections.
• Approved or Rejected: the outcome of the approval.
• With Purchasing: it's already in the buyer's inbox, ready to be launched.
• Quoting: Purchasing launched the items to suppliers.
• Awarded: a winner was chosen for the items.
• Purchase order issued: the purchase order was generated.

You won't see which supplier was asked to quote, or any amounts: that part of the process stays on Purchasing's side.

Cancelling

You can cancel your requisition as long as no item has been launched for quotes: once Purchasing launches the first item, it can no longer be cancelled from here. A returned requisition can also be cancelled instead of fixed: it opens in the editor, where you'll find Cancel requisition.

If it is returned or rejected

If it is returned, you fix it and resubmit it from the same requisition. If it is rejected (final), use Duplicate and fix to build a new one.

Email notices

You get an email (besides the in-app notice) when your requisition is approved, when it's rejected (with the reason), when it is returned for changes and when the purchase order is issued. Moving into quoting or getting awarded shows up in the app, but doesn't trigger a separate email.