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AI-coordinated inbound logistics for Odoo.
AI-coordinated inbound logistics on Odoo POs — ETA confirmations, ASNs, dock scheduling, delay alerts — for MRO and production materials. stock.picking validates via REST API.
- 9 ERP integrations
- Multi-country
- EN / ES / PT support
- 2-3 week deployment
70%
less procurement time
8-15%
average savings per PO
2-3 weeks
to go live
The problem
Once a purchase.order is confirmed in Odoo, nothing in the Purchase or Inventory apps actively manages the shipment. The stock.picking record waits for a warehouse user to click 'Validate' when goods physically arrive. Everything between PO and that click happens manually — usually in email. For MRO purchases (spare parts, consumables, facility items), a late delivery is invisible until inventory runs low. For production materials feeding your manufacturing line, a missed delivery window is a shop-floor crisis someone discovers only at receiving dock. Odoo has no native ASN workflow, no carrier tracking integration out of the box, and no differentiated handling for indirect versus direct materials.
The solution
Sourced's Delivery Activation module builds an active inbound workflow on top of Odoo without changing how Odoo itself works. When a purchase.order is confirmed, Sourced's AI Buyer initiates a structured conversation with the supplier: ship-date confirmation, ASN request, dock-arrival coordination, continuous tracking against the promised window, escalation for delays. Production-critical direct materials get aggressive escalation; MRO gets lighter treatment. When goods arrive, warehouse confirms in Sourced, and the stock.picking is validated in Odoo via REST API with exact received quantities.
AI handles supplier communications — ETA confirmations, dock scheduling, delay chasing — for every inbound PO
Category-based escalation: production materials vs MRO get different urgency and alert rules
stock.picking validated in Odoo via REST API when warehouse confirms — OTD metrics update automatically
How Delivery Activation works with Odoo.
purchase.order confirmed in Odoo
The PO is confirmed in Odoo's Purchase app. Sourced reads it via REST API and starts the activation workflow for every PO line.
AI opens a delivery conversation with the supplier
The AI Buyer reaches out to each supplier by email (or portal): confirms the scheduled date, requests an ASN when the shipment leaves, aligns on the dock-arrival window with your warehouse. Supplier responses in natural language get parsed and recorded.
ASN and tracking activated
When the supplier provides the advance shipment notice, Sourced logs carrier, tracking number, and estimated arrival. Major carrier integrations pull live status; exceptions trigger alerts before the promise is missed.
Category-based escalation
Production-critical POs (flagged via Odoo product category or custom PO field) trigger aggressive early-warning alerts when delays surface. MRO POs follow lighter thresholds. Rules are configurable based on your Odoo product taxonomy.
stock.picking validated in Odoo
Warehouse confirms receipt in Sourced (full or partial, with exact quantities). Sourced calls Odoo's REST API to validate the corresponding stock.picking with accurate data, flags any discrepancies, and updates the supplier scorecard with OTD metrics.
Odoo alone vs Odoo + Delivery Activation.
| Capability | Odoo + Sourced | Odoo alone |
|---|---|---|
| AI-managed ETA confirmations per PO | ||
| Structured ASN workflow (email / portal / EDI) | ||
| Carrier tracking integration | Basic (manual entry) | |
| Dock-arrival coordination | ||
| Proactive delay alerts | ||
| Different handling for MRO vs direct materials | ||
| stock.picking validated via REST API | Manual | |
| OTD metrics feeding next RFQ/RFP shortlist | ||
| Custom Odoo module installation required | N/A |
Why Odoo manufacturers choose Delivery Activation.
Built for the manufacturing inbound reality
Manufacturers receive both MRO (indirect) and production materials (direct). The consequences of a late delivery are different per category — a day's slip on bolts doesn't matter; a day's slip on a CNC spindle stops a line. Sourced applies different AI behavior and escalation per category, driven by your Odoo product taxonomy.
Active supplier coordination — no more 'when is it shipping?' emails
Your buyers stop chasing ETAs. The AI Buyer handles the back-and-forth with every supplier on every inbound PO — structured follow-ups, respectful escalation, and only brings humans in when commitments actually slip.
REST API integration, no Odoo module to install
Sourced connects to Odoo's standard REST API (16+) or XML-RPC (earlier versions). Nothing is installed on your Odoo instance. Your Inventory and Purchase apps stay intact and upgradeable.
Works with Community and Enterprise
Both Odoo editions expose the APIs Sourced needs. No Enterprise-only features required. Many of our Odoo deployments run on Community.
Automatic stock.picking validation
When the warehouse confirms receipt in Sourced, we validate the corresponding stock.picking in Odoo via REST API with the actual quantities received. Odoo's existing flow — inventory updates, valuation, accounting entries — fires normally because it's being triggered by standard API calls, not custom code.
OTD metrics closing the feedback loop
Every on-time delivery, every late shipment, every partial receipt feeds into supplier scorecards visible in the supplier portal. Scorecards feed into the next RFQ/RFP shortlist. Suppliers who consistently miss on direct materials drop in ranking automatically.
Frequently asked questions.
Does this replace Odoo's stock.picking workflow?
No. stock.picking remains Odoo's record of physical goods receipt — Sourced validates it via REST API when your warehouse confirms arrival. What Sourced adds is the active coordination layer before validation — ETA confirmations, ASN management, dock scheduling, delay handling — which isn't part of Odoo's Purchase or Inventory apps.
What if we use Odoo Manufacturing (MRP) and inbound materials feed the shop floor?
That's exactly where the MRO-vs-direct-materials distinction matters. Direct materials feeding your MRP plan get aggressive escalation so your manufacturing schedule (mrp.production) has early warning. The receipts still validate through stock.picking, so MRP consumption triggers work normally once goods are confirmed.
Do we need to install a custom Odoo module?
No. Integration is through Odoo's standard REST API (16+) or XML-RPC (earlier versions). Your Odoo stays upgradeable with no custom module maintenance.
How do partial deliveries work?
Suppliers can send ASNs for partial shipments. Your warehouse confirms partial receipts in Sourced with exact quantities, and we validate the corresponding stock.picking partially in Odoo. The open demand stays on the PO line until the remaining balance is received or canceled.
Do suppliers have to use a portal?
No. The AI Buyer coordinates over email in natural language for suppliers that prefer email. Structured forms (ASN submissions, delivery confirmations) are available in the Sourced portal for suppliers who want them. Most deployments end up with a mix.
Does the carrier tracking integration cost extra?
Standard carrier integrations (UPS, FedEx, DHL) are included. For suppliers shipping via freight consolidators or regional carriers without standard tracking APIs, the AI coordinates through direct supplier communication instead — no additional integration cost.
How long to go live?
Two to three weeks: REST API connection to your Odoo, supplier onboarding to the ASN flow, category rules mapped from your Odoo product taxonomy, and carrier integration activation. A lightweight version of the AI coordination layer can run in 48 hours before full Odoo sync is enabled.
What happens when we upgrade Odoo?
No work on your side. Sourced uses Odoo's public REST API, which is maintained across versions. Your delivery activation workflow continues running; no configuration changes are required unless Odoo itself changes the API contract.
See Delivery Activation running on an Odoo sandbox
Book a 30-minute demo. We'll confirm a purchase.order in Odoo, watch the AI open the delivery conversation with the supplier, simulate a late shipment, and show the stock.picking validating through REST API.