Automatic Invoice Processing with Artificial Intelligence.
Invoices come in by email or upload; OCR reads them, the tax authority check runs on its own, and each one gets matched to its PO. Manual entry disappears, and discrepancies surface before the payment run.
See it working
The problem
Invoice processing is where AP time actually goes. Invoices arrive by email as PDFs, images, and XML; someone types them into the system, checks each one against the tax authority, and cross-references the PO in a spreadsheet. Every step is an opportunity for a typo, and the typos turn into rework, wrong payments, and compliance findings.
The solution
The cycle runs on its own: OCR extracts the data from each invoice, the tax authority validation confirms the document is fiscally valid, and the matching engine compares it against the purchase order. If quantity, price, or terms are off, the invoice stops before payment approval with the difference spelled out.
AI-powered OCR that extracts data from invoices in any format: PDF, image, or XML
Automatic tax authority validation to verify the fiscal validity of each document
Matching against purchase orders that surfaces discrepancies on arrival
Invoice processing features.
Bulk invoice upload
Upload multiple invoices at once by dragging files or forwarding emails. Sourced accepts PDFs, images, XML files, and electronic invoices.
Intelligent OCR with AI
The AI automatically extracts all key data: issuer tax ID, invoice number, date, amounts, tax calculations, withholdings, and line item details.
Automatic tax validation
Each invoice is automatically verified against the relevant tax authority. We validate document authenticity, tax ID, document type, issue date, and amounts.
Purchase order matching
Sourced automatically cross-references each invoice against the corresponding purchase order. It compares items, quantities, unit prices, and totals to detect differences.
Discrepancy alerts
If invoice and PO differ (prices, quantities, items nobody requested), Sourced alerts before payment is approved.
Invoice dashboard
View the status of all invoices: pending review, verified, with discrepancies, approved, and paid. Full control of the accounts payable flow.
Frequently asked questions about invoice processing.
What invoice formats does Sourced accept?
Sourced processes invoices in PDF, images (JPG, PNG), XML files, and electronic invoices. You can also forward emails with attached invoices directly to a dedicated inbox for automatic processing.
How does the tax validation work?
Sourced connects to the relevant tax authority's validation service to verify that each invoice is valid. We validate document authenticity codes, the issuer's tax ID, the document type and number, the issue date, and the amounts. If there are inconsistencies, we alert you immediately.
What happens if the invoice doesn't match the purchase order?
When Sourced detects discrepancies between an invoice and the PO (price differences, quantity mismatches, or different items), it flags the invoice for manual review and notifies the responsible person. You can configure tolerances, for example accepting differences under 2%, to automate approval of minor cases.
Does Sourced replace my accounts payable system?
No. Sourced handles invoice upload, validation, and matching. Once approved, the invoice syncs with your ERP or accounts payable system to manage payment. We integrate with SAP, Oracle, Dynamics 365, Odoo, and other ERPs.
How accurate is the OCR?
Sourced's OCR has over 95% accuracy in extracting invoice data. For cases where the AI isn't fully certain, the system flags fields for human review. Over time, the AI learns from corrections and improves its accuracy.
Automate invoice processing with AI
Schedule a demo and see Sourced take a stack of real supplier invoices from inbox to matched and approved, without manual entry.