AP automation for SAP Business One, run by AI.
AP automation for SAP Business One means supplier invoices are captured from email, PDF or portal, matched 3-way against the purchase order and goods receipt in SAP Business One, and posted as A/P invoices automatically via Service Layer API. Exceptions reach your team with the reason explained; everything else flows.
- 9 ERP integrations
- Line-level 3-way match
- EN / ES / PT support
- 2-3 week deployment
See it working
3-way
match on every invoice: PO + receipt + invoice, line by line
24/7
capture from email, PDF and supplier portal, no templates
2-3 weeks
to go live, no migration
The problem
SAP Business One handles the accounting side of payables cleanly: A/P invoices, credit memos, payment runs. But B1 assumes a person creates each A/P invoice: there is no native invoice capture, and copying from a purchase order helps only when the invoice actually matches the PO. In the mid-market companies that run B1, that person is usually one accountant processing every supplier invoice by hand: opening PDFs, comparing against POs and goods receipt POs line by line, and emailing suppliers about discrepancies. It works at 50 invoices a month. At 300, invoices post late, early-payment discounts are missed, and nobody has time to question a price that crept up.
The solution
Sourced automates the whole loop on top of SAP Business One. Invoices arrive by email, PDF upload or the supplier portal and are extracted at line level without templates. Each line is matched against the purchase order and the goods receipt read from SAP Business One via Service Layer API: price, quantity, taxes, freight. Clean invoices post automatically as A/P invoices. Mismatches don't just get flagged: Sourced explains the cause (price variance vs. the PO, quantity over-billed vs. the receipt, probable duplicate, missing receipt) and routes each one to the right person, or back to the supplier for a corrected invoice, automatically. Because Sourced also runs the upstream cycle (RFQ, PO, delivery tracking), the matching data is native, not reconstructed.
Invoices posted in seconds instead of days: close the month without the AP backlog
Duplicates, price creep and over-billing caught before posting, with the reason explained
Everything syncs two-way with SAP Business One: POs and receipts read, A/P invoices written back
How AP automation works with SAP Business One, end to end.
Invoice captured, any format
Suppliers send invoices to your AP inbox, upload them in the Sourced portal, or attach them to the PO thread. AI extracts header and line-level data from PDFs, images and spreadsheets. No templates to maintain, and layouts can change freely.
Matched against SAP Business One data
Sourced reads the purchase order and goods receipt from SAP Business One via Service Layer API and compares every invoice line: unit price, quantity, taxes, freight, payment terms. Tolerances are yours to configure.
Exceptions explained, not just flagged
A mismatch arrives with its diagnosis: supplier billed the pre-negotiation price, quantity exceeds what the warehouse received, invoice is a probable duplicate of one posted last week. Each exception routes to the buyer, the warehouse or the supplier, with the supplier follow-up handled by the AI.
Posted to SAP Business One automatically
Matched invoices are created in SAP Business One as A/P invoices via Service Layer API, linked to their PO, and enter your existing approval and payment workflows. Nothing changes for treasury.
Supplier scorecards updated
Billing accuracy feeds each supplier's scorecard alongside on-time delivery and quote competitiveness, so chronic over-billers lose ground in the next RFQ automatically.
SAP Business One alone vs. SAP Business One + Sourced.
| Capability | SAP Business One + Sourced | SAP Business One alone |
|---|---|---|
| A/p invoice entry and payment runs | ||
| Invoice capture from email and PDF, line-level, no templates | ||
| Automatic 3-way match against PO and goods receipt | Manual / partial | |
| Exceptions with explained cause and automatic routing | ||
| Supplier follow-up for corrected invoices, run by AI | ||
| Duplicate and price-creep detection before posting | Limited | |
| Free supplier portal for invoice submission and status | ||
| Upstream RFQ, PO and delivery data in the same system |
SAP Business One AP automation: frequently asked questions.
Does SAP Business One have AP automation built in?
No. SAP Business One has no native invoice capture or automated matching. A/P invoices are entered manually or copied from a PO, and verification against the goods receipt PO is visual. Sourced adds the full AP automation layer: capture from email and PDF, line-level 3-way match against the PO and goods receipt PO read via Service Layer, explained exceptions, and automatic A/P invoice creation in B1.
How does Sourced match invoices in SAP Business One?
Three-way, at line level: each invoice line is compared against the purchase order and the goods receipt read from SAP Business One via Service Layer API: unit price, quantity, taxes and freight, within tolerances you define. Clean invoices post automatically; mismatches arrive with the cause identified.
What happens when an invoice doesn't match?
It is not just blocked: Sourced diagnoses why (price variance, over-billed quantity, missing receipt, probable duplicate) and routes it: to the buyer if the PO needs review, to the warehouse if the receipt is missing, or back to the supplier with an automatic request for a corrected invoice.
Do we need to migrate anything out of SAP Business One?
No. SAP Business One remains the system of record; Sourced is an execution layer that reads POs and receipts and writes back A/P invoices via Service Layer API. Typical deployment is 2-3 weeks, and your approval and payment workflows in SAP Business One stay exactly as they are.
How do suppliers submit invoices?
Three ways, all captured automatically: email to your AP inbox, upload in the free Sourced supplier portal (where they also see payment status, which cuts 'where is my payment?' emails), or attached to the purchase order thread they already use for confirmations.
Explore the platform.
See your SAP Business One invoices matched live
A 30-minute demo with a sample of your real supplier invoices: watch them captured, matched against SAP Business One, and posted, with exceptions explained.